Human Resources Department
212 SW 9th St
Lawton, OK  73501
580-581-3392

 

     
   
   

Job Title:

  Legal Assistant II
Announcement #:  2805
Location:   Legal Services
Beginning Salary:       

$1,217.60-$1,992.80 bi-weekly

Closing Date:   Open until filled
Status:   Full-time
     
 

 

POSITION PURPOSE:  

Performs a variety of complex clerical, secretarial and administrative work in keeping official records, providing administrative support to the legal staff, including researching law, investigating facts and preparing documents, and assists in the administration of the standard operating policies and procedures of the legal department.  This is the journey level class in the professional legal assistant series. 

     
ESSENTIAL JOB FUNCTIONS:  
  • Performs clerical and administrative work in answering telephones, typing, maintaining files, and scheduling appointments. 
  • Receives the public in person and answers incoming calls; responds to inquiries from employees, citizens and others and refers, when necessary to appropriate staff or other persons.
  • Drafts confidential and specialized letters, legal documents, memorandums, council agendas or other types of documents and correspondence; may transcribe from recorded material.
  • Drafts notices, resolutions, ordinances and routine legal pleadings for filing in federal court, various bankruptcy courts and Supreme Court for review by attorneys. 
  • Drafts reports, charts or tables from general specifications; researches and assembles a variety of data from office records for incorporation into various reports.
  • Receives, stamps and distributes incoming mail and processes outgoing mail. 
  • Maintains calendar and schedules of court appearances and deadlines to make sure that attorneys keep court appointments and determines suspense dates and advises attorneys when pleadings are due for filing with the appropriate court.
  • Receives, reviews, indexes and annotates depositions for ease of use by the attorney during further discoveries and trials. 
  • Assists the attorneys in trial preparation, including identification, indexing and compilation of pre-trial, trial and post-trial documents and exhibits.
  • Maintains attorney-client privileges and safeguards confidential information, data and materials.
     
MINIMUM QUALIFICATIONS:  
  • Skill in computers and electronic data processing, modern office practices and procedures.
  • Skill in the operation of the following tools and equipment: central computer data terminal; personal computer including word processing, spreadsheet and database software; copy machine; fax machine; 10 key calculator.
  • Skill in typing with speed and accuracy.
  • Skill in applying knowledge of legal office practice and procedures, to include knowledge of court rules, regulations, procedures and policies.
  • Knowledge of legal office practices and procedures.
  • Knowledge of accounting principles and practices.
  • Knowledge of court rules, regulations, procedures and policies.
  • Knowledge of municipal operations, policies and procedures.
  • Ability to transcribe from recorded material.
  • Ability to effectively meet and deal with the public.
  • Ability to communicate effectively verbally and in writing.
  • Ability to handle stressful situations.

Experience and Training Guidelines

Any combination of experience and training that would likely provide the required    knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities   would be:

 

Experience:

  • A minimum of two (2) years previous experience in legal research, legal report writing, and preparation of ordinances or closely related field.

Training:

  • Equivalent to undergraduate degree from an accredited college or university in public administration, human relations, business administration, communications or closely related field.
  • Type at 50 WPM or greater is preferred

License or Certification:

  • Possession of, or ability to obtain, appointment as a Notary Public
     
SPECIAL REQUIREMENTS:    
     
JOB LOCATION:    
PHYSICAL DEMANDS:  
  • Frequent hand-eye coordination is necessary to operate various pieces of office equipment, often requiring repetitive hand-arm coordination and movements
  • Frequently use manual dexterity sufficient to operate a computer keyboard.
  •  Frequently sits, remaining in the normal seated position.
  • Frequently talk and listen, express or exchange ideas and perceive the nature of sounds by the ear.
  • Frequently required to stand or walk.
  • Frequently see details at a distance, up close and peripherally, including using depth perception, and the ability to adjust focus, use close vision and color vision.
  • Occasionally lift or carry objects weighing up to 25 pounds.
  • Occasionally work with arms above shoulder level.
  • Occasionally bend and stoop repeatedly or continually over time
     
    EOE/ AA Employer/Vets/Disability
     
Apply (Adobe Acrobat Format)
   

Or apply at:  Human Resources Department, 212 SW 9th, Lawton OK   73501  Phone: (580) 581-3392  Fax:  (580) 581-3530

The City of Lawton affords equal employment opportunity to all individuals regardless of race, color, national origin, sex, religion, age, or disability status.

This position requires successful completion of a City of Lawton drug screen and/or physical as a condition of employment.